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Access Procedures for Computer Resources - Name Changes

Following are procedures for employees that currently have computer access and want their account and e-mail to reflect a name change.

Procedures

Information about the name change is entered on Form NRCS-IRM-3, Information System Security Request for User Access to ITS Resources.

NRCS Employee Affiliate Employee

In Part I, fill in the following fields:

  • Employee Name (new name)
  • Nickname (if applicable)
  • Organization (City)

Under Justification for access enter "Request name change for" and give current name on the computer account.

Send Form NRCS-IRM-3 to Human Resources (HR) Staff in the NRCS state office. The HR staff will process the change and submit Form NRCS-IRM-3 to the Information System Security Point of Contact (ISSPOC).

In Part I, fill in the following fields:

  • Employee Name (new name)
  • Nickname (if applicable)
  • Organization (City)
  • Partner/Affiliate/Company or Organization Name

Under Justification for access enter "Request name change for" and give current name on the computer account.

Send Form NRCS-IRM-3 to the ISSPOC.
ISSPOC
The ISSPOC will enter a System Authorization Access Request (SAAR) to request the modification to the employee's account and update the security database. ITS Staff will update the account and contact the employee.

The ISSPOC will also keep the assistant state conservationist for field operations and the area office assistant informed of requests received for NRCS employees and affiliates in their area.

Note: Form NRCS-IRM-3 may be faxed to the HR Staff or ISSPOC (Fax: 785-823-4540).

After the employee receives their updated e-mail address, they will need to update their contact information on their eAuthentication account and in EmpowHR (NRCS only).

eAuthentication (eAuth) Account

To update the e-mail address on an eAuth account, select Update your account from the Quick Links on the eAuth Web site and log in when prompted. From the left menu select My Account, Update My Employee Profile. Your current e-mail address, phone number, and security attributes (mother's maiden name, date of birth, and PIN) are displayed. Update your information and click Submit.

EmpowHR

NRCS employees will also need to update their e-mail address in EmpowHR (formerly called ICAMS). Log into EmpowHR (Note: User ID in EmpowHR is case-sensitive; most NRCS user identification accounts begin with two capital letters).  Select Employee Self Service from the left menu, then select Email Addresses listed under Personal Information. Update your Business e-mail address and click Save.

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Last Modified: 01/03/2008